Administrative Assistant-Legal, Pittsburgh, Pennsylvania

Created 11/22/2020
Reference 126343576
Country United States
State Pennsylvania
City Pittsburgh
Zip 15231

At the Allegheny County Airport Authority, it is our vision to reflect and serve the community, inspire the industry, and advance the region’s role as a world leader. We look for talented people who are uniquely qualified to serve our mission of becoming a global aviation leader, driving innovation, regional growth and prosperity.

At the ACAA we all have a role in the ambitious transformation of becoming a smarter airport that will enhance the passenger experience and deliver on our mission of being a global aviation leader. Here is how this role will help:

    • Act as the first point of contact for the Legal Department;
    • Arrange and coordinate meetings, prepare agendas, reserve and prepare facilities, and record and transcribe meeting summaries as may be required;
    • Answer department head telephone calls and arrange conference calls;
    • Maintain Legal Department documents by establishing and organizing files, and uploading/updating documents in the electronic document management system;
    • Assist with processing and tracking ACAA agreements, documents, administrative actions, authorizations, insurance and security documents, and leasing/property information as needed;
    • Assist with ACAA Board duties as needed;
    • Create detailed spreadsheets and presentations;
    • Assist and advise ACAA personnel on proper procedures for the coordination, attainment, preparation and execution of agreements with the ACAA;
    • Prepare outgoing mail and correspondence, including e-mail and faxes and express overnight mail;
    • Order and maintain supplies, and arrange for equipment maintenance; and
    • Perform other related tasks as assigned or required.

Our culture is innovative and customer centric. We are a learning and performance culture where how we accomplish our priorities is equally important as what we accomplish. The successful candidate in this role will exhibit the following key competencies:

  • Communication – Able to clearly articulate short-term vision, department goals and objectives; Collaborate effectively with peers; Able to communicate policy and strategy to team members.
  • Strategic Thinking – Able to determine short-term outcomes and give guidance on how to meet goals; Able to direct and deliver plans to achieve efficient, on-time results.
  • Team Builder – Able to direct and implement project objectives through “one team” approach; Focused on developing team; direct work of team through leadership and accountability; Makes informed decisions.
  • Customer Centricity – Leads team to identify and improve customer experience; Directs and implements improvements that positively impacts most stakeholders.

The minimum requirements needed to qualify for this role are:

  • Associates’ degree from an accredited college or university in business administration, legal services or a related field;
  • Two years related experience as a legal secretary or legal assistant;
  • Legal secretarial certification and notary certification a plus; and
  • Possess or obtain prior to employment a valid Pennsylvania Class C driver’s license. Note: license must be maintained throughout employment

Employer Allegheny County Airport Authority

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