Office Support Specialist, Woodland, California

Created 06/11/2021
Reference 434095
Country United States
State California
City Woodland
Description

The County of Yolo is recruiting to fill nine (9) limited term, full-time positions in the class of Office Support Specialist. These limited term assignments are scheduled to expire two years from the date of hire.

The eligible list that is established as a result of this recruitment will be used to fill future limited term and regular vacancies in this class as they become available countywide.

The Positions
The incumbents will work in the Yolo County Community Health Branch. The regular permanent position will be part of the Branch Administration team, while the limited term positions will work to support the COVID Response team to prevent and mitigate the spread of COVID-19. The ideal candidates will need to have previous experience providing professional administrative and clerical support . They must also be comfortable in a fast-paced environment with strong communication and customer service skills. Proven experience using Microsoft Office or Office 365 to provide administrative support to the department is also preferred.

How to Apply
This recruitment will close on Friday, June 25, 2021 OR when 100 applications are received, whichever occurs first . If 100 applications are received first, this recruitment will close without notice.

Interested applicants should submit an online County of Yolo Employment Application, a valid typing certificate ( See information below regarding acceptable typing certificates ), and a completed supplemental questionnaire. Typing certificates MUST be submitted at the time of filling. Incomplete applications will be disqualified. For more important and detailed information regarding the application and selection process for this recruitment, please see the Application and Selection Process section of this job announcement below.

Essential Functions

To view the full job description, please click here .

Employment Standards

Education: Successful completion of high school or GED certificate; AND
Experience: Three years of increasingly responsible office clerical experience.
Typing Speed: Ability to type no less than 35 words per minute.
Background Requirements
Incumbents in this class may have access to Federal Tax Information and are subject to confidentiality and safeguarding requirements of Internal Revenue Code 6103(p)(4). As such, an individual selected for this position is subject to a thorough background investigation as stipulated in Section 5.1.1 of Internal Revenue Service Publication 1075, which includes the following:
  1. Review of Federal Bureau of Investigation (FBI) fingerprint results;
  2. Check of local law enforcement agencies where the subject has lived, worked and/or attended school within the last five (5) years and, if applicable, of the appropriate agency for any identified arrests; and
  3. Verification of an employee's eligibility to work in the United States.
Background investigations are conducted upon hire and every ten (10) years of employment thereafter.
License Requirements:
Some positions in this classification may require incumbents to possess and maintain a valid California driver's license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation.
Knowledge of: General office procedures and practices; forms, records and terminology used; rules, regulations and operating procedures; public information and contact techniques; availability and nature of services provided; record-keeping and filing systems; methods of recording, researching and compiling information; general clerical and technical resource materials and information sources; document preparation, duplication and distribution techniques; administrative procedures affecting inventory, purchasing, accounting and personnel/payroll transactions.
Ability to: Apply knowledge of clerical operational and technical procedures; type minimum 35 word per minute; communicate effectively with people of diverse backgrounds; demonstrate tact and diplomacy; proofread and/or edit for errors in spelling, grammar and punctuation; research regulations and technical reference materials; type and prepare final forms; sort alphabetically, chronologically and numerically; use and maintain office machines; develop and implement clerical work procedures; collect and analyze data and make appropriate recommendations; organize and prioritize work assignments; maintain confidentiality of information.

Application & Selection Process

It is highly recommended that you print this job bulletin for future reference.
Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position. Application information must be current, concise, and related to the requirements in this job announcement. A resume may be included with your application; however, it will not substitute for the information requested on the application. In addition to a completed application, a valid typing certificate MUST be provided ( See information below regarding acceptable typing certificates ), and a completed supplemental questionnaire. Typing certificates MUST be submitted at the time of filling. Incomplete applications will be disqualified.

Selection Procedure
The following is a tentative schedule of events that will occur as part of the selection process.

Screen for Minimum Qualifications
Screen for Best Qualified
Department Selection Interviews
Reference Checks
Tentative Job Offer/Livescan/Drug & Alcohol Screen
Estimated Start Date: March 2021

Typing Certificate Information
There are a variety of businesses and agencies where you can obtain a typing certificate. Most applicants get a certificate at a temporary employment agency. See details below regarding acceptable typing tests.

Additionally, FREE typing tests are available by appointment only at: Sacramento Works Job Center-South County/Elk Grove. *TESTING IS AVAILABLE BY APPOINTMENT ONLY* To request a testing appointment please contact: Sacramento Works Job Center-South County/Elk Grove at (916) 793-2319 or by email at ebonilla@egusd.net
*All tester must possess a CalJOBS account or create one at caljobs.ca.gov

Eligibility Criteria : Online typing certificates are NOT accepted. In order for your typing certificate to be accepted, it must meet the following criteria:
• The test must be a minimum of three minutes long.
• The test must have been in the past 12 months of application. Typing certificates older than 12 months are not accepted.
• The certificate must include time limit of the test, gross words per minute, number of errors, date of test, and the signature of the person administering the test. The certificate must be on agency letterhead.

Screening for Best Qualified
The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated to determine those applicants that are best qualified.

Contact Information
For questions about the position or about employment with the County, please contact Human Resources by e-mail at jobs@yolocounty.org or by phone at (530) 666-8055.

Equal Employment Opportunity: It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.

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