Administrative Services Manager II, San Jose, California

Created 06/11/2021
Reference 434064
Job type Full Time
Country United States
State California
City San Jose
Zip 95110
Salary $117,174.72 - $142,438.40 Annually

Under general direction, to plan, organize, direct, and coordinate the central administrative services function of a large County department or large organizational sub-unit; to assist management in the formulation and implementation of administrative policies and procedures.

Typical Tasks
  • Plans, organizes, directs, and coordinates some or all of the department's budgeting, purchasing, payroll, fiscal control, personnel, employee relations, organizational development, strategic planning, information systems, and general administrative functions;
  • Exercises overall direction of the office service functions;
  • Services as direct liaison with other County services concerning data processing, telephone systems, pool vehicles, parking, and building maintenance;
  • Develops or reviews and approves plans for the effective utilization of office space, furniture and equipment, forms and supplies;
  • In those departments not having Departmental Fiscal Officers, assumes overall responsibility for the budgetary and fiscal control programs and preparation of the budget;
  • Represents the department in discussions with other offices and agencies concerning administrative services issues;
  • Participates in a variety of analytical studies relating to programs and needs of the department;
  • Prepares, reviews, and approves detailed correspondence and reports;
  • May prepare departmental policies and procedures to align with relevant Federal, State and County guidelines;
  • May select, train, direct, and evaluate subordinate staff;
  • May direct subordinate staff in the development, maintenance, and evaluation of information systems and analyze outcome data in order to evaluate, plan, and implement department goals and objectives, and to plan for future information systems needs;
  • May prepare, negotiate and administer contracts, prepare and maintain monitoring and reporting systems, prepare grant applications and confer with Federal and State regulatory agencies;
  • May be assigned as a Disaster Service Worker, as required;
  • Performs related work as required.

Employment Standards
Sufficient education, training, and experience to demonstrate the possession and direct application of the following knowledge and abilities:

Training and Experience Note: The required knowledge and abilities are attained through training and experience equivalent to possession of a Bachelor's degree. Relevant experience can substitute for education on a year-for-year basis. Relevant experience includes experience performing analytical, administrative, lead, supervisory, or management duties, which include interpreting rules and regulations, gathering data and formulating recommendations, and report writing.


Five (5) years of analytical, administrative, lead, supervisory, or management experience, which includes duties interpreting rules and regulations, gathering data and formulating recommendations, and report writing; two (2) years of which must be at the journey level.

A Master's degree can substitute for one (1) year of the required experience.

Special Requirements
  • Possession of a valid California Driver's License prior to appointment and the ability to qualify for and maintain a County driver authorization.

Knowledge of:
  • Principles and practices of public and business administration, organizational development, budget, management analysis, personnel management, employee relations, and modern information systems applications;
  • Modern office methods and equipment;
  • Administrative problems involved in the operation of a large governmental department or similar organization;
  • Theory, principles, practices, and application of governmental budgeting and accounting;
  • Principles of management, including training, directing, evaluating, and supervising subordinates;
  • Principles of management analysis and organizational design necessary to formulate and implement administrative policies;
  • Data processing procedures and practices;
  • Some positions may require knowledge of preparation, negotiation, administration, and monitoring of contracts and grant applications.

Ability to:
  • Plan, organize and direct a comprehensive administrative services program in a large department, and develop and implement new methods and procedures;
  • Analyze and evaluate administrative and budget problems and implement effective solutions;
  • Conduct cost and operations studies and analyses;
  • Effectively represent the department on a variety of matters with other departments and agencies;
  • Manage, train, develop, and motivate subordinate staff;
  • Interpret and apply provisions of Federal, State, and local legislation, rules, and regulations pertinent to the administration of department policies and programs;
  • Act as a liaison to, advise and/or resolve differences with public and private agencies, other departments, the general public, and departmental employees;
  • Establish and maintain effective working relationships with those contacted in the course of work;
  • Communicate effectively, both orally and in writing;
  • Prepare clear and concise correspondence and reports.

Closing Date/Time: 6/23/2021 11:59 PM Pacific

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