TPWD - Staff Services Officer I (Regional Purchaser), Tyler, Texas

Created 06/11/2021
Reference 434040
Job type Full Time
Country United States
State Texas
City Tyler
TPWD MISSION
To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. A scanned copy of a college transcript(s) issued from the registrar must be attached to the online application (if applicable).

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

MILITARY OCCUPATIONAL SPECIALTY CODES can be found at http://www.hr.sao.texas.gov/CompensationSystem/JobDescriptions

VETERAN'S PREFERENCE: If you choose to claim veteran's employment preference including surviving spouse or orphan of a veteran as outlined by the State of Texas, you must attach a DD214 at the time your application is submitted. If you have questions regarding this requirement, please visit our Veteran's Hiring Reference page at https://tpwd.texas.gov/job/veterans/

FOR NEW HIRES/REHIRES: Health insurance is available the 1st of the following month after a 60-day waiting period.

TO APPLY: Application must be completed at: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

HIRING CONTACT: Marilyn Allison, (903) 566-0535 ext. 234

PHYSICAL WORK ADDRESS: TPWD State Parks Division Region 6 Headquarters Office, 12016 FM 848, Tyler, TX 75707

GENERAL DESCRIPTION:
NOTE: Salary range dependent upon certification, demonstrated proficiency, and TPWD Purchasing and Contract Director authorization.
Under the direction of the Regional Administrative Specialist, performs routine (journey-level) staff services work. This position is responsible for assisting with supporting Regional Office staff and sixteen parks in the Texas Parks and Wildlife Department (TPWD) State Parks Division. Assists with administrative functions such as planning, organizing, budget tracking and training. Provides direction and assistance to Park Administrative Assistants and Managers on administrative procedures, bookkeeping/accounting functions for the region. Reviews, approves, and monitors compliance of purchase orders, contracts, releases, and requisitions. Assists with entering park and regional office requisitions and purchase orders into the accounting system, Centralized Accounting and Payroll/Personnel System (CAPPS). Ensures funding through the operating and minor repair budget. Prepares special reports, researches, and prepares correspondence and provides regional training. Disseminates information between headquarters and the regional parks. Works under moderate supervision, with limited latitude for use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures.



Qualifications:

MINIMUM QUALIFICATIONS:
Education:
Graduation from High School or GED.

Experience:
Three years experience in administrative support or office management;
Three years experience in purchasing.
NOTE: Experience may have occurred concurrently.

Licensure:
Must be able to complete, within six months of employment, the Texas Basic Public Purchasing training offered by the Texas Comptroller Statewide Procurement Division;
If driving is required, applicant must possess a valid State driver's license.
NOTE: Retention of position contingent upon obtaining and maintaining required licenses and certifications.

PREFERRED QUALIFICATIONS:
Experience:
Experience in State of Texas purchasing;
Experience using the Centralized Accounting and Payroll/Personnel System (CAPPS) for purchasing;
Three years experience with Microsoft Office, including Excel, Outlook, and Word;
Experience writing detailed, professional emails, letters, and reports;
Experience in training others;
Experience in customer service, public relations, or handling customer complaints;
Experience in solicitation of bids for procurement.

Licensure:
Current Certified Texas Contract Developer (CTCD) certification or Certified Texas Contract Manger (CTCM) issued by the Texas Comptroller Statewide Procurement Division.

KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of general office management, administrative, accounting, and clerical procedures;
Knowledge of purchasing and procurement methods and procedures;
Knowledge of recordkeeping and reporting procedures;
Knowledge of departmental policies and procedures;
Knowledge of the methods, principles, and practices of the agency;
Knowledge of fiscal or budgeting techniques and practices;
Skill in using MS Word, Excel, and Outlook;
Skill in effective verbal and written communication;
Skill in providing quality customer service in a courteous and professional manner;
Skill in effective interaction with staff at all levels of the department and other State agencies and organizations;
Skill in interpreting, analyzing and explaining organizational policies and procedures;
Skill in identifying, researching and compiling information;
Skill in meeting deadlines;
Skill in training others;
Skill in coordinating activities;
Skill in critical thinking;
Ability to work independently with little or no supervision;
Ability to work as a member of a team;
Ability to exercise initiative in accomplishing tasks without direct supervision;
Ability to consistently meet internal and external customer needs and expectations in a professional manner;
Ability to maintain strict confidentially;
Ability to maintain flexibility, work with frequent interruptions and multiple changing priorities;
Ability to apply organizational skills, office management practices, and procedures;
Ability to maintain recordkeeping systems and prepare reports within established timelines;
Ability to study and evaluate programs and propose recommendations;
Ability to communicate effectively;
Ability to conduct all work activities in accordance with TPWD safety program.

WORKING CONDITIONS:
Optional hybrid teleworking schedule may be arranged with supervisor;
Required to work from 8:00 a.m. to 5:00 p.m., Monday through Friday;
Required to work overtime as necessary;
Required to work on holidays, weekends and hours other than 8:00 a.m. to 5:00 p.m., as necessary;
Required to respond to emergency calls;
May be required to operate a State vehicle;
Required to travel 10% with possible overnight stays;
Must conform to TPWD dress and grooming standards, work rules, and safety procedures;
Non-smoking environment in State buildings and vehicles.

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER


Closing Date: Jun 22, 2021, 11:59:00 PM
Employer TEXAS PARKS AND WILDLIFE

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