Warehouse Operations Manager, Loveland, Colorado

The incumbent in this position is responsible for the daily operation and inventory of the warehouse, oversees and assists with utility material procurement (electric, water/wastewater & broadband) and electric operations tool purchases & repairs. The salary range for this position is $74,000- $84,200 a year, depending on qualifications and experience. First reading of applications on: Monday, May 30, 2022 at 12:00 P.M. M.S.T.

For FULL consideration, you must include a resume and cover letter along with your application.

The Utility Warehouse is in search of a dedicated Warehouse Operations Manager to join our team. This individual will oversee day to day and long-term strategic operation of the Warehouse, including maintaining an inventory of 1300+ materials and yard storage. The ideal candidate will thrive in a busy and dynamic environment, has exceptional organizational skills and attention to detail, is comfortable with inventory control methods, knowledgeable about electric utility materials, and has a passion for learning about Water, Wastewater, Electric, and Broadband infrastructure. The Warehouse Operations manager must be a collaborator and comfortable supervising a staff of five warehouse and purchasing personnel and interacting daily with engineers, operations crews, vendors, contractors and the City of Loveland purchasing department.

ESSENTIAL JOB FUNCTIONS:

• Supervise the daily operation of the warehouse staff including hiring, training, assigning work and evaluating performance.
• Prepare and administer the annual budget for Warehouse Division, overseeing approximately 1,300 stock inventory items, $6 million of assets and $1.3 million of annual stock material issues.
• Supervise and assist with the utility materials procurement processes performed by the Senior Buyer and the Purchasing Technician
• Forecast usage of overhead and underground transformers through analyzing historical data and consulting with Power Division staff
• Oversee the purchase of transformers, including generating purchase requisitions
• Monitor purchases to ensure compliance with approved budget
• Understand and adhere to governmental purchasing guidelines
• Maintain a database of transformer and switchgear inventories and track installations, retirements, repairs and PCB information
• Assist Electric Operations Supervisor in preparing the annual budget for specialized tools and equipment
• Specify, purchase, house, issue, test, repair and/or coordinate testing and repair of tools and equipment used by Power, Water/Wastewater, Broadband and Warehouse crews
• Determine the best method of procurement for non-stock items, equipment and purchased services, including developing a scope of work and soliciting competitive pricing from vendors
• Maintain monthly documentation regarding the transformer storage area to ensure compliance with EPA requirements, noting measurable precipitation levels and the overall condition of the area.
• Oversee transformer oil spill cleanup process following guidelines set forth in the SPCC Plan. Oversee the handling of hazardous materials.
• Approve purchase requisitions for the Warehouse Division. Approve and provide proper account number for invoices and Purchasing Card transactions for non-stock item purchases. Manage the year-end comprehensive inventory count, including final reporting.
• Manage the year-end comprehensive inventory count, including final reporting
• Establish and maintain relationships with vendors for utility materials.
• Coordinate demonstrations of prospective tool and equipment purchases with vendors.
• Assist with purchasing inventory items with established contracts in place.
• Respond to and resolve inventory count problems regarding stock items and transformers
• Set up proper Commodity Numbers for new inventory stock items.
• Oversee the sale and disposal of the City’s obsolete surplus, including transformers, conductor and various items from all departments. Oversee the bidding process for disposal of applicable materials.
• Enforce a safe work environment and conduct safety inspections in and around the warehouse
• Work with Risk Management and City Attorney’s Office to complete periodic Warehouse Environmental Audit
• Make recommendations and implement changes in warehouse and inventory automation systems and procedures
• Participate in facility space and site planning and manage the efficient utilization of available storage space
• Update the Warehouse Safety Manual.
• Prepare reports and studies of warehouse operations and costs.

SUPERVISORY DUTIES:
This position is responsible for supervision of City employee(s).

Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees: planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

JOB QUALIFICATIONS:
Knowledge, skills and abilities:
Knowledge of electric utility tools, rubber protective equipment, line construction materials, transformers, switchgears, meters, electric distribution practices, specifications, construction and equipment desired. Must be able to follow strict, specified guidelines regarding purchasing for a municipal government. Must possess the ability to prepare detailed reports and studies of warehouse operations and costs. Good communication and writing skills. Familiarity with the operation of a utility warehouse desired. Knowledge of personal computers and software including MS Word, Excel, Access and Outlook.

Core Competencies:
Accountability, Integrity, Transparency & Honoring the Public Trust, Collaboration, Innovation, Safety, Excellent Service with Courtesy and Kindness

Job specific competencies :
Leadership, Job Expertise, Communication, Procurement, Regulatory Compliance, Decision Making

Education and/or experience :
High school diploma or GED required.

Minimum five (5) years of experience in warehouse operations, inventory work, and storekeeping, including two to three years of supervisory experience or demonstrated skills/training in supervision.

Licenses and Certifications :
Drivers license required.

Fork lift certification required within six months of employment.

Certified Public Purchasing Buyer (CPPB) or Certified Public Purchasing Officer (CPPO) preferred.

Material and equipment directly used :
Telephone, personal computer, printer, fax machine, calculator/adding machine, photocopier, ladder, forklift, pallet jacks, stackers and various vehicles.

Working Environment/physical activities :
Work is generally performed in an office/warehouse environment and may require some bending, kneeling, sitting for extended periods of time, reaching and repetitive keyboard motion. Work may involve climbing onto trucks for loading and unloading for receiving and disposal and climbing on, in and around specialized vehicles and equipment. Light physical effort required by moving and positioning objects up to 50 pounds occasionally and/or up to 20 pounds frequently. Work may involve overtime and emergency call back at any time.

This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.

With over 300 days of sunshine, and just 30 miles from Rocky Mountain National Park in the heart of northern Colorado, Loveland is an ideal community for anyone to call home. Known as the Sweetheart City, this vibrant cultural hub is home to nearly 500 sculptures and public art installations, the world-famous Valentine Remail Program, and picturesque views of the Rocky Mountains. The community is bustling with a thriving arts, brewery, foodie and shopping scene. Enjoy headliner concert and theatre productions, professional hockey events, endless community recreation and open space opportunities, art and sculpture shows, and several local festivals. Loveland also boasts an award-winning golf course and an inclusive library and community center. Loveland, Colorado has EVERYTHING YOU LOVE! In 2020, Loveland was the only Colorado City to win the Governor’s Award for Downtown Excellence, is the top residential recycling City in the state for 4 consecutive years and has been ranked as one of the top places to live, work and raise a family in the U.S. and as one of the Most Idyllic Picturesque towns in America.

Apply today to join more than 800 employees who work to meet the core values of: Accountability & Integrity, Transparency & Honoring the Public Trust, Collaboration, Innovation, Safety, Excellent Service with Courtesy and Kindness. The City of Loveland is a diverse and welcoming community organization and our employees enjoy a competitive benefits program, various opportunities for growth and development, and an exceptional work-life balance.

A vibrant community, surrounded by natural beauty, where you belong!

Benefit Eligible Benefits Package Includes:

• Two (2) medical plans, Dental, Vision (for self/ spouse/ children)
• Employee Health & Wellness Center (self/family)
• Paid vacation, holidays, and medical leave
• Flexible spending including Dependent Care
• Life Insurance, AD&D, Short-term and Long-term disability, and voluntary Critical Illness Coverage
• Retirement 401a, 457, Roth (pre-& post tax) and company match
• Comprehensive Employee Assistance Program
• Voluntary 529 College Invest program
• Personal and Professional Development opportunities
• Discounted recreation passes
• Employee recognition program
• Exceptional work-life balance
• Market based pay & regular performance reviews
• Local Government employment is eligible for Public Loan Forgiveness Program

Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions.


The City of Loveland provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, disability, genetic information, age, or any other status protected under federal, state, and/or local law.

A driving record and criminal history background check will be obtained pre-employment.