Senior Administrative Associate, Littleton, Colorado

Position Titlte: Senior Administrative Associate

Location: Littleton CO JMTC

Req ID: R24_0839

Posted On: Posted Yesterday

Time Type: Full time

Description: $58,700.00-$80,700.00 Annual

This is the base salary pay range that an applicant can expect to make upon hire. Pay within this range will vary based upon relevant experience, skills, and education among other factors. In addition, this position is eligible for an incentive bonus.

Position Overview:

Under minimal direction, the Administrative Associates' role is responsible for maintaining a close and responsive relationship to the day-to-day work of the Commercial Services & SIOP team through timely and efficient handling of clerical and administrative matters while ensuring the confidentiality of all pertinent information.

Anticipated deadline to apply: 5/30/24. This deadline is Johns Manville’s good faith estimate of when the application will close. Johns Manville may extend the deadline and will update this posting promptly if it is extended.

Your Day-to-Day:

• Operates personal computer to perform the full scope of software applications.
• Enters and manipulates data on spreadsheets, data base or file management programs as well as documents containing complex financial or statistical data or scientific, technical or legal terminology.
• Uses specialized or technical vocabulary and procedures as required.
• Operates various types of office equipment.
• Reads mail, responds, or routes accordingly, highlights action on important items, and attaches relevant files or information for manager's review on more complex correspondence.
• Follows up on items delegated by manager to others.
• Makes complex domestic and/or international travel arrangements.
• Closely controls calendar, with authority to determine who may be scheduled.
• Coordinates group meetings.
• Coordinates with internal and external executive-level staff to accomplish complex activities including conducting research and compiling information for reports, departmental projects or meetings, where information must be gathered and complied from a variety of sources.
• Coordinate catering services and other logistics for meetings/events as needed.
• Refill kitchen areas with coffee and snacks.
• Collect and distribute mail.
• Receive and distribute orders from the shipping dock.
• Submit and reconcile expense reports for purchases.
• Order office supplies (paper/pens/notebooks/medicine etc.)
• Coordinate/submit weekly IOI’s
  • Check for formatting and spelling errors.
• Generate weekly reports.
  • Pricing reports
  • Turnover/Headcount reports
• Coordinates logistics for meetings, including room set up
  • Coordinate with the front desk and facilities on the layout of the room.
• Assist with employee onboarding.
  • Order equipment.
  • Setup of workspace.
  • Prepare and distribute onboarding welcome gifts.
  • Coordinate with supervisors on timing and onboarding needs.
• Assist with employee offboarding.
  • Makes Arrangements to return equipment.
  • Return badge and parking permit to the front desk.
• Maintain floor seating chart.
  • Relay updates to the front desk staff
• Maintain internal organization charts.
• May be required to perform other related duties as assigned.

What You Bring to the Team:

• High school/technical school diploma with some business, secretarial or college training and a minimum of 5 years of administrative experience
• Proven proficiency in Microsoft Office Word, Excel, PowerPoint, Outlook
• Excellent knowledge and ability to utilize other computer software packages and systems
• Demonstrated knowledge of office administration and business practices
• Excellent interpersonal, verbal and written communication skills
• Excellent organizational, administrative and clerical skills
• Ability to work both independently and in a team environment
• Ability to interface at all levels of the organization, both internally and externally
• Proficient in attending to detail
• May be required to lift, carry, push or pull up to and including 25 pounds
• Minimal travel required (0 - 10 days per year)
• Work environment is typical of an office setting

Please Keep in Mind

If you do not meet 100% of these requirements, we at JM still want to hear from you. So, if you are interested in the role, we encourage you to apply so we can learn how your skills and talents can contribute to our team.

Benefits

Johns Manville (JM) offers a wide range of benefits to employees. Some are subsidized by the company and others are fully employee-paid. Health benefits include a choice of comprehensive medical plans, a dental plan, vision plan, wellness program and critical illness insurance. JM sponsors a 401(k) plan which includes a sizeable company match. JM offers paid vacation and also provides paid sick and parental leave for eligible employees.

Additionally, Johns Manville provides basic life Insurance, short-term and long-term disability coverage, an employee assistance program, and business travel accident coverage. Supplemental life insurance and accidental death and dismemberment insurance are available as well. The company also offers a variety of tax saving accounts; health spending account, traditional flexible spending account, and a dependent care spending account. JM also offers a tuition reimbursement program for undergraduate and certain graduate programs.

Diversity & Inclusion

Johns Manville believes diversity and inclusion in our workplace is critical for the long-term success of our company. We are committed to retaining, developing and attracting a diverse workforce that fosters an inclusive work environment in which all employees are treated with dignity and respect. This is the right thing to do for our employees, our company and our communities. Our D&I council is composed of employees from locations across North American & Europe who meet regularly and work to promote and foster an environment of inclusion. Born from our D&I council is our network of employee resource groups (ERGs) that are focused on supporting diverse communities in the workplace. Review more about our diversity & inclusion initiatives on JM’s Career page.

Incumbent must be physically able to perform essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

We are proud to be an Equal Opportunity/Affirmative Action employer. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

About Us: Johns Manville is a proud member of the Berkshire Hathaway family of companies, serving customers in more than 80 countries, supplying innovative products to the construction, aerospace, automotive, filtration and energy industries. With a more than 160-year legacy, we understand that our story continues to grow only with the right people saying, thinking and doing the right things. Make your story our story. Johns Manville believes diversity and inclusion in our workplace is critical for the long-term success of our company. We are committed to retaining, developing and attracting a diverse workforce that fosters an inclusive work environment in which all employees are treated with dignity and respect. This is the right thing to do for our employees, our company and our communities. Read More

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