Staff Assistant, Bowie, Maryland

Job Posting Information

Summary:
Provides high level executive and administrative support to the Dean, handle matters that are of a confidential and/or sensitive nature, manage personnel matters of the Office of the Dean, and assist in the development of the budgets submitted by all departments in the College of Professional Studies.

Other:
Serves as budget officer for the Dean’s Office; reconciles and reviews the departmental budgets; approves all departmental purchase requisition requests; recommends personnel actions and training; maintains open lines of communication with internal and external constituents on behalf of the Dean; serves as the official timekeeper inclusive of reviewing time entry for accuracy and ensuring timely submittal; serves as a troubleshooter, providing intervention and problem-solving around issues that may arise during the course of the day; interacts with Vice Presidents, Deans, Chairs, and the President’s Office in implementing and executing various tasks and assignments; informs the Dean on matters which require immediate attention; replies to routine inquiries as directed; researches and assembles data dealing with budgets, reports, employee issues and other matters; assists in the administration of policies and procedures; reviews and/or create packages for new hires and forwards documents to the Provost’s Office for approval; maintains employment contracts and all personnel correspondence on all faculty and staff; and performs other duties as assigned.

Minimum Qualifications

Bachelor’s degree required.

Three (3) years of administrative support and budget management preferred.

Comprehensive knowledge of and skill in the practical application of office practices, procedures, and equipment; good written communication skills; general knowledge of and skill in the use of word processing, data bases, spreadsheet software, and PeopleSoft; skill in composing a variety of correspondence and operating office equipment. Ability to project a professional positive image; to interact with students, public officials and staff at all levels in a courteous and efficient manner; ability to plan, organize, prioritize, and execute complicated and continuing assignments.

Please be advised, COVID-19 vaccinations are strongly encouraged but not required for eligible faculty and staff employed by Bowie State University. This protocol may be subject to change.

Union Position

BSU offers a generous benefits package, which includes 22 vacation days, 13 holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.

Posting Detail Information