Summary: Responsible for maintaining the smooth functioning of an office environment. This position involves overseeing administrative tasks, managing Office Coordinator, and ensuring efficient operations. The Office Manager is responsible for creating a positive work atmosphere, coordinating various functions and stakeholders, and supporting the team’s productivity. Must be able to read, interpret and write business documents in English and Japanese.
Essential Functions- Job Duties: The following duties are considered essential to the job. Qualified individuals must have the ability – with or without reasonable accommodation – to perform the following duties but not limited to:
Responsibilities:
- Office Management
- Handle day-to-day administrative tasks for General Affairs department.
- Serve as the first point of contact to respond to internal customer service inquiries, resolve issues quickly, and maintain a high level of employee satisfaction.
- Manage office supply inventories and negotiate with vendors to obtain competitive prices for office supplies.
- Develop and implement efficient systems of supply storage and distribution.
- Manage the relationship with office services vendors, evaluate their performance, and make recommendations as appropriate.
- Partner with Facilities Manager and Safety Manager to maintain a safe and positive work environment for all employees.
- Oversee Office Coordinator. Assign tasks, provide guidance, and evaluate performance as appropriate. Foster a collaborative and efficient work environment.
- Assist with budgeting, financial reporting, and billing processes.
- Analyze operational data to identify areas for improvement and implement strategies to enhance office efficiency.
- Execute ad hoc projects and tasks assigned by Senior Manager.
- Assist with projects and tasks requested by the headquarters office in Japan.
- Business Insurance
- Coordinate insurance-related activities, such as claim submissions, progress tracking, and closing files.
- Liaise with insurance agents and brokers to ensure seamless operations.
- Provide support for insurance renewals and coverage assessment.
- Manage certificate of insurance issued to external customers and partners.
- Work with stakeholders to manage certificate of insurance issued by external partners.
- Proposal Processing:
- Manage the processing of proposals, including reviewing, organizing, and presenting them to relevant stakeholders.
- Collaborate with teams to ensure timely submission of proposals.
- Provide proposal training to new hires.
- Respond to proposal-related questions in a timely manner.
- Legal, Compliance, Regulations and Policies:
- Assist with legal document review, ensuring accuracy and compliance.
- Manage contract management system by keeping all records up to date and making recommendations to renew or terminate agreements, contracts, etc.
- Ensure the office complies with relevant laws, regulations, and industry standards.
- Keep up to date with changes in legal requirements and adjust office policies and procedures accordingly.
- Support implementation of policies and procedures.
- Take a supportive role in business continuity team.
- Expatriate Support
- Provide expatriate integration support such as visa processing, housing and transportation arrangements, etc. to ensure smooth transition.
- Translation and Interpretation
- Interpret and/or converts spoken statements from English to Japanese and vice versa in a range of business settings in either consecutively or simultaneously.
- Translate and/or edit Japanese written correspondence and verbal communications into English and vice versa.
Qualifications:
- Ability to read, interpret and write business documents in English and Japanese.
- Strong organization, communication, and analytical skills.
- Ability to manage multiple tasks efficiently.
- A bachelor’s degree in Business Administration, Management, or a related field with minimum 5 years of experience in office management or related roles.
About Us:
It started with the inspiration of the creator of instant noodles, founder Momofuku Ando, in 1958. Since we entered the U.S. in 1970, our flagship brands, Cup Noodles, and Top Ramen have maintained a firm foothold in U.S. pop culture. We invite you to join Team Nissin to support this legacy of innovation and to deliver noodle happiness to consumers, employees, partners, and the community in a meaningful and sustainable way. Let’s evolve how people think about instant ramen as you discover opportunities for professional growth while being part of this $4 billion global company built from a simple block of noodles.
Nissin Foods (USA) Co., Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, or sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
As a federal contractor, Nissin Foods participates in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. The E-Verify process may be completed in conjunction with the Form I-9 Employment Eligibility Verification to check the work authorization status of persons who have been offered employment at Nissin Foods. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to www.uscis.gov.
If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request accommodation, contact Nissin Foods (USA) Co., Inc. Human Resources.
